JOB TITLE: Office Assistant

 

IMMEDIATE SUPERVISOR: Principal

 

GENERAL DESCRIPTION: Performs responsible clerical work performing a variety of typing, data entry and general office assistance tasks; does related work as required. Work is performed under regular supervision.

 

ESSENTIAL FUNCTIONS: 

• Receives, prepares and maintains records and files.
• Receives incoming telephone calls, and greets office visitors.
• Performs typing, word processing and data processing duties.
• Types general correspondence, memorandum, reports, schedules, official notices and other materials from rough draft, copy, marginal notes, dictaphone or verbal instruction. 
• Creates various worksheets and forms.
• Receives and coordinates service and facility requests.
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures.
• Copies, binds, and distributes reports and booklets.
• Maintains copy and related equipment.
• Receives, processes, and distributes incoming mail and materials.
• Collects and prepares data for records and reports.
• Makes arithmetical calculations; requisitions supplies and materials.
• Receives calls for teacher absences and telephones substitutes.
• Collects and compiles attendance letters for students; copies and mails letter to parents and School Principal.
• Unpacks, sorts and distributes mail; maintains copy equipment; copies, binds and distributes work.
• Maintains mailing lists, files, and indexes.
• Performs other duties as required.

 

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in keyboarding.

 

KNOWLEDGE, SKILLS, AND ABILITIES:

General knowledge of standard office practices, procedures, equipment and secretarial techniques; general knowledge of business English, spelling and arithmetic; general knowledge of department programs and policies; ability to type and perform data entry work accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to operate a variety of data entry and office equipment; ability to establish and maintain effective working relationships with associates and the general public; ability to follow oral and written instructions.

 

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. Work requires reaching, pushing, and pulling, use of hands to grasp, handle or feel, fine manipulation, and repetitive motions. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data, operation of office equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.   

  

FLSA CLASSIFICATION:  Non-Exempt

 

DISCLAIMER:  The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required to employees to this job.

 

Position will be posted until filled.

 

Henry County Public Schools is an Equal Opportunity Employer.

 

Due to limited funds, Henry County Public Schools is unable to sponsor Visas.